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Instructions for Forms 720-TO and 720-CS (11/2007)Table of Contents These instructions are for paper filers. See Pub. 3536, Motor Fuel Excise Tax EDI Guide, for the electronic reporting instructions. Form 720-TO is an information return that is used by terminal operators to report their monthly receipts and disbursements of liquid products. 
Form 720-CS is an information return that is used by bulk carriers to report their monthly receipts and disbursements of liquid products. A liquid product is any liquid that is transported into storage at a terminal or delivered out of a terminal. See the product code table on page 6. Forms 720-TO and 720-CS must be filed monthly. The report is due the last day of the month following the month in which the transaction occurs. If any due date for filing a return falls on a Saturday, Sunday, or legal holiday, you may file the return on the next business day. Send your information return to the IRS using the U.S. Postal Service or a designated private delivery service to meet the “timely mailing as timely filing” rule. See Private Delivery Services below. Mail Forms 720-TO and 720-CS to the Department of the Treasury, Internal Revenue Service, Stop 5701G, Cincinnati, OH 45999. Send the forms to the IRS in a flat mailing (not folded). Do not staple, tear, or tape any of these forms. If you are sending a large number of forms, you may send them in conveniently sized packages. On each package, write your name and EIN and number the packages consecutively. Postal regulations require forms and packages to be sent by First-Class Mail. Below are suggestions that will allow the IRS to process the submitted forms in the most economical manner:
If you want to prepare and use a substitute Form 720-TO or 720-CS, see Pub. 1167, General Rules and Specifications for Substitute Forms and Schedules. If your substitute Form 720-TO or 720-CS is approved, the form approval number must be printed in the lower left margin of each substitute form you file with the IRS. You may request an extension of up to 30 days to file a return. Explain the cause of the delay fully and send your request to the Department of the Treasury, Internal Revenue Service, Stop 5701G, Cincinnati, OH 45999. If you filed a return with the IRS and later discover you made an error, you must correct it as soon as possible. If you filed your return electronically, see Pub. 3536 for instructions. When making a correction to a paper filed return, you must send in the first page of Form 720-TO or 720-CS and the schedule(s) that needs to be corrected with the “Void” box checked. Identify the transaction you are correcting, either by highlighting or attaching an explanation. Then, complete another first page of Form 720-TO or 720-CS along with the corrected schedule(s) with the “Corrected” box checked. On the corrected schedule(s), only enter the information for the transaction you are correcting. Keep copies of information returns you have filed with the IRS or the data to reconstruct for at least 3 years from the date of the return. Your records must be available at all times for inspection by the IRS.
Failure to file correct information returns by the due date. If you fail to file a correct information return by the due date and you cannot show reasonable cause, you may be subject to a penalty. The penalty applies if you fail to file timely, you fail to include all information required to be shown on a return, or you include incorrect information on a return. The penalty also applies if you report an incorrect employer identification number (EIN) or fail to report an EIN where required.
You can use certain private delivery services designated by the IRS to meet the “timely mailing as timely filing” rule for information returns. These private delivery services include only the following:
The private delivery service can tell you how to get written proof of the mailing date. You can call the IRS toll free at 1-800-829-4933 for answers to your questions about completing Form 720-TO or Form 720-CS, excise tax information, or obtaining an employer identification number. You can get excise tax information on the IRS website at www.irs.gov/excise.
Contacting your Taxpayer Advocate. The Taxpayer Advocate Service is an independent organization within the IRS whose employees assist taxpayers who are experiencing economic harm, who are seeking help in resolving tax problems that have not been resolved through normal channels, or who believe that an IRS system or procedure is not working as it should. You can contact the Taxpayer Advocate Service by calling toll-free 1-877-777-4778 or TTY/TTD 1-800-829-4059 to see if you are eligible for assistance. You can also call or write to your local taxpayer advocate, whose phone number and address are listed in your local telephone directory and in Publication 1546, Taxpayer Advocate Service - Your Voice at the IRS. You can file Form 911, Application for Taxpayer Assistance Order, or ask an IRS employee to complete it on your behalf. For more information, go to www.irs.gov/advocate.
Buy the CD from National Technical Information Service (NTIS) at www.irs.gov/cdorders for $35 (no handling fee) or call 1-877-CDFORMS (1-877-233-6767) toll free to buy the CD for $35 (plus a $5 handling fee). Price is subject to change.
An updated version of this CD is available each year in early April. You can get a free copy by calling 1-800-829-3676 or by visiting www.irs.gov/smallbiz.
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